Establish a daily routine, and take breaks throughout the day to stay refreshed. Stay connected with your team and collaborate often to stay engaged in your work. By following these best practices, you can set your business up for success with remote team collaboration. Zoom’s Enterprise plan can support up to 1,000 attendees per meeting, and meetings can go as long as 30 hours. Notable features include whiteboarding, unlimited cloud storage, single sign-on (SSO), and a REST API for incorporating video meetings into your various web apps and tools. Team collaboration is important because it allows your entire team to voice their opinions and establish a collaborative environment and culture of trust.

Even if you take every step possible to communicate frequently and touch base often, there is always a possibility of miscommunication. Daily standups encourage employees to work better and with more productivity. When employees know what their colleagues are doing, healthy competition leads to better output. In lack of punctuality, a project remains incomplete, and communication becomes impossible while collaborating remotely. Openness also applies to accepting mistakes and not passing judgments while working in a team. It includes accepting others’ ideas and trying to introspect and improve further.

( Remote Collaboration: Tools & Best Practices For Virtual Collaboration

It enables team building and open communication among employees, which makes them more productive, engaged, and likely to better perform. It can also help organizations sidestep roadblocks or pitfalls they encounter through creative problem-solving, know-how, and collaborative work skills. Rather than trying to make your existing tech work, look for tools that are designed specifically for remote teams. You’re also more likely to avoid technical difficulties—like a lagging screen-share—breaking the flow of crucial client presentations or company meetings.

Strong remote collaboration depends on reliable communication, repeatable processes, and tools that stimulate creative collaborative work. Managers of remote teams should lead by example and participate remote collaboration to improve personal connections and productivity, rather than as a top-down mandate. The basic video meeting where two participants stare blankly at each other through a fuzzy screen is no longer.

The Challenges Of Managing Remote Teams

This will help you build a stronger relationship with your team members and improve communication overall. Virtual meetings are online gatherings powered by specialized video conferencing software and meeting tools. They let dispersed teams scattered across different regions and time zones work together through video conferencing technology, without needing to meet in person. ‍Switchboard makes real-time communication for remote teams productive and interactive. Collaboration tools like Switchboard are the only way to make remote work as engaging as in-person work. Like building out your best practices, building a close-knit team takes work.

Best Remote Team Collaboration Practices

Live chat platforms are invaluable for quick and efficient remote communication, but limiting all conversations to a single, general-purpose channel can actually reduce productivity. When all discussion goes through the same channel, team members can become overwhelmed by pages of messages, most of which have little to do with their work. If a person knows that the chat will be full of messages irrelevant to them, they’ll disconnect or turn to other modes of communication outside of your ecosystem. You should go into every meeting with an agenda and a clear plan for what you want to achieve. This applies to real-world meetings as well, but virtual teams tend to meet more frequently.

Build your remote company on top of infrastructure you can trust

More recently, Shane worked as the Director of Operations at Komixstream, a startup bringing interactive comic books to the mobile platform. Shane is an advocate for understanding “why.” He works with organizations to unlock the potential of their teams and is passionate about improving how people work. Finally, change management and risk management are more important with distributed projects because of the increased unpredictability. With each deliverable, bake in time to review with your team and the executive and tweak as needed.

Transitioning to a remote workforce is inherently challenging, but you don’t need to make it more complicated — or tightly controlled — than necessary. Leave the hassle of running a website to the experts, and get back to doing what you do best. Sign up for a DigitalOcean account to start spending more time on your projects and less time managing your infrastructure. Speaking of tools, streamlining, and flexibility—we have just the thing. DigitalOcean lets you build websites, eCommerce stores, applications, and more seamlessly at scale.

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